Optional: set the Waiting Room Options to specify who will go to the waiting room (e.g., all guests, users not in your account) and who can admit participants from waiting room ☑︎ Check/Enable the Waiting Room - Hosts, Alternative Hosts/Co-Hosts can let waiting room attendees into the meeting with one click and then monitor the waiting room to allow latercomers (after checking that they should be in the meeting, if needed).If This can help give the host time to set up prior to the meeting. ☐ Unchecked/Disable Allow participants to join anytime - Leaving this unchecking assure that the host or alternative host must start the meeting before any participants can join.For Video, select Participant Off so participants can choose to turn video on (if you enable that option during the meeting in Security).To set Waiting Room Options, after creating your meeting, click Settings.☑︎ Check/Enable the Waiting Room and set the Waiting Room Options so Users not in your account go to the Waiting Room (while users in your account/authenticated users get right into the meeting).

Use Google Forms or Qualtrics to register participants ahead of time. And then provide the registrants with the Zoom meeting information (perhaps only an hour or so before the meeting to help prevent the lnk being shared inappropriately).

☑︎ Check/enable Registration - Required (registration gives registrants a specific link connected to their registration information is if there are any issues in the meeting, you'll know which registrant's link caused the issue).

Use Registration to collect Attendee name/email before providing them a link:.

☐ Uncheck/disable Require authentication to join if your attendees includes non-Stony Brook attendees (or a mix of Stony Brook and non-Stony Brook attendees) AND use one/more of these options for better security:

☑︎ Check/enable Require authentication to join if your attendees will be only Stony Brook staff, faculty and students (i.e.

In a web browser, go to then, on the left click Meetings, scroll to find the meeting, hold your mouse over the meeting's name, and click Edit.

When you schedule a large meeting, schedule it as you normally would, (perhaps in Google Calendar) but then find the meeting in the Zoom web Portal to check the full Meeting settings:

Practice zoom meeting